Sample flexible working policy [This is a sample policy from Acas which employers should adapt to suit the particular circumstances of their organisation. 5. Include your flexible working policy in your human resources (HR) manual. So, to make sure you're equipped to find work-life harmony, here's a policy that lets you take a bit more control of your work life. Keep records of the agreement. Again, you can use this type of flexible working arrangement for each day of the week, for specific days, or on request. What is Working Hours Policy? To gauge what the future of flexible working - and the office - might be, the World Economic Forum spoke to six leaders. . Ask employees what they want. Flexible Working Hours Policy and Procedure Final Version Published June 2019 Page 6 of 14 5. Flexible work doesn't just mean working part-time . Clearly establish goals and objectives. Flexible working hours policy This Flexible Hours Company Policy template is ready to be tailored to your company's needs and should be considered a starting point for setting up your employment policies. Peninsula clients also get access to 24/7 HR consultation for safe working requirements. "Flexible work hours" include compressed work week schedules and flex-time as defined below. This note considers the statutory right to request flexible working. During the summer months of July and August and during the holy month of Ramadan . Staff may work a flexible work schedule. Productivity has actually gone up in the pandemic, says Peter May, Chief People Officer at law firm Baker McKenzie. Flexible working rules are different in Northern . You can include the following in this section: Explain core hours - the duration during which employees must be present in the office to improve team collaboration. Setting a section for acceptable flexible work hours in your policy can prevent a non-exempt employee from checking in and out of work whenever they feel like it. This policy will provide guidance and instructions for staff employees interested in applying for a flexible work schedule and/or flexible remote work for the 2021-2022 academic year. 327+ Hr Documents. starting and finishing early; working remotely; job . Full time employees work at least 30 hours per week. For example, some prefer to work 10 hours shifts from Monday to Thursday and have Friday off. Finding managers who insist that employees adhere to a rigid attendance schedule isn't hard, but it's certainly tougher than before. "People's commute times are almost . 6. are 55 or older. It's in no way mandatory under current laws—you don't have to offer it to your workforce. This example template policy provides Eligible employees (defined in this document) with a more generous framework for requesting flexible working arrangements than the National Employment Standards ("NES"). Term-time working: a worker remains on a permanent contract but can take paid/unpaid leave during school holidays. 4.1.3 Professional Employee working hours, overtime and shiftwork. All flexible work applications should be completed by the employee in writing and outline details about the request being made. Decline the flexible working request due to a struggle to meet consumer demand. Flexible work arrangements must be memorialized in writing and comply with all legal requirements, including that non-exempt (bi-weekly) employees keep track of their actual hours worked and receive overtime pay if they work in excess of 40 hours in a work week. This complies with the principles of working hours, core working hours and flexi time. Benefits of flexible working hours. Here are 9 key takeaways. Flexible working practices within the scope of this policy are compressed working hours, part-time work, staggered working hours, sabbaticals and remote working. It is essential that the policy sets out any safe-working measures that are in place, which could include spacing out workstations, compulsory mask-wearing in certain areas, and regular cleaning schedules. Paid time off (PTO) Holidays. Permanent part-time work is a part-time arrangement that is intended to continue, Example hybrid working policy: arrangements while attending the workplace. We have provided an editable example of our hybrid working policy to help you. Employees may request to compress their work schedule to nine days over a two-week period and have the tenth day off. This will ensure that your employees know what's expected of them if they want to ask for flexible working arrangements. 51+ Policies Hr. Working hours. Each offers employees varying times to arrive and depart from work. 9.00 am to 1.00 pm each day; • alternate work period, such as one week on and one week off; or • a combination of the above methods. 3. A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy. HOW TO CUSTOMISE THE TEMPLATE. Payroll Advance policy. . Download Template Flexible Working Policy OVERVIEW Customized condensed work schedules - Some employees prefer to work longer shifts to have more free time. Flexible Working Hours . Working hours. place of work. Portland State University's Telecommuting Policy. for using flexible working patterns which work to each other's advantage. The note explains how the statutory regime is supported by an Acas statutory Code of Practice and looks at the examples provided by the Acas guidance. Create a flexible working policy. In a flexible work arrangement, the employee works a consistent number of hours each day. A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy Policy brief & purpose However, the right to request flexible work arrangements under the Code only applies to: employees after 6 months of continuous employment, and. A flexible hours policy may also be referred to as a flexible working hours policy or a flexible work schedule policy. The normal work schedule for all employees is 8 hours a day, Sunday to Thursday. 6. Temporary Working Arrangements Keep in mind that this template is not a legal document and may not take into account all relevant local or national laws. • Gives them the ability to schedule work during quiet times to accomplish more. A remote work policy is an agreement that describes everything needed to allow employees to work from home. Example policy including how flexible working requests are handled. flexible work requests for changes to the employee's: number of work hours. Check in regularly and discuss any changes that might be needed. According to Section 51 of the Act, the spread over should not exceed 10-1/2 hours. Think about the important issues first. The request may entail an alteration to a current job description, or a more minor or temporary variation within usual hours of employment (such as over school holidays). 2. This flexible workplace policy and procedure template will make running your company easier, especially considering how employees will appreciate flexible hours. You don't have to be a parent or carer. The document is written according to your responses - clauses are added or removed, paragraphs are customised, words are changed, etc. Pets in the workplace company policy. Flexible working policy template. Microsoft Word format. Documents Example of a flexible working policy DOCX, 20 KB An example flexible working policy for employers. Policy brief & purpose Run a pilot for a trial period. A temporary arrangement is a good way to test if this type of flexible work suits the business and the employee. Flexible work arrangements are a privilege, not an entitlement . Normally each job sharer should work exactly half time. During the recruitment stage, it's a good idea to mention your policy in . • working normal hours over reduced number of days such as 3 days per week; • working every day but with fewer hours, eg. • An adjustment in the weekly hours or days they work; • A change to the start/finish times they work; • To work from home or equivalent other premises (permanently or a combination of homeworking and office-working); • Appendix B provides further examples of flexible working requests. Show reference to Part 6AA of the Employment Relations Act 2000. Part of : 2336+ Documents. Free Flexible Working Policy Template for Microsoft Word Download this free Flexible Working Policy as a Word document to inform your employees on your company's policy and processes for requesting flexible work arrangements. Workplace Alcohol and Drug Policy worksafe.vic.gov.au Download Flexible Work Arrangements If an employee belongs to a company that adheres to work-life balance, he is one lucky employee. Working Time Policy. 2. However, the employee's start and end time vary, within a specified range, around a fixed set of core hours. In this Policy, "FlexWork" means any non-traditional work arrangement that includes any combination of Remote Work and/or Flexible Work. A flexible work schedule is a work schedule which may vary the start and stop times up to two (2) hours on a daily basis, and four (4) hours for night armed post qualification, but does not exceed the number of total normal duty hours previously scheduled for that day. Common examples include: working a different number of hours, e.g. Provide guidance on remote working. Moonlighting policy. A qualifying employee's request must be dealt with in a reasonable manner and their employer must notify the outcome to the employee within a three-month decision period. Employees working under flexible work arrangements are required to satisfactorily . The university recognizes that work-related needs can vary across campus. 6.2 An employee shall not be forced to work more than: 6.2.1 40 hours in a week; and For example, for an employee working eight-hour days (plus a lunch hour), the employee is always at work during the core hours of 9 a.m. to 4 p.m. For example, a certain policy may state that all employees must be present in the office between 11 a.m. and 3 p.m. and must be present for at least nine hours, but can arrive and leave at any point that would allow them to meet those requirements. Occupational / Workplace health and safety policy. All employees can ask at any time to change: hours of work (over a day, a week or year) days of work. • Flexible time - designated hours during the workday when employees' presence at the worksite is left up to their own discretion, provided that job and total time requirements are met. Daily Flex-schedule — a flexible schedule where the employee is free to sethis/her own work hours within limits established by management. work schedule. Employees (other than a casual employee) who have worked with the same employer for at least 12 months can request flexible working arrangements if they: are the parent, or have responsibility for the care, of a child who is school aged or younger. The businesses allowing flexible work hours still have core times, though. Jury duty company policy. This is a request under section 80F Employment Rights Act 1996. Download this template in a .doc format by clicking on the link at the bottom of this page. Pay, leave, and other benefits are split pro rata to the hours each work. Normal working hours Full-time workers are contractually obliged to work [35] hours per week. OFFICIAL WORKING HOURS FOR ATI 6.1 The working day for ATI is defined with a starting time of 07:30 and a closing time of 16:15. where an employee's contractual working hours are calculated as the total number of hours to be worked over the year, allowing flexible working patterns to be worked throughout the year . 1 Each department determines the work schedule and hours for employees as necessary for its operation. Working time is the timeframe that a person spends on paid labor. Flexible working hours policy This Flexible Hours Company Policy template is ready to be tailored to your company's needs and should be considered a starting point for setting up your employment policies. 1. Work Health and Safety requirements continue to be met nbnco policies and procedures are being adhered to. Operational demands may necessitate variations in starting and ending times. If you haven't created a manual yet, use our HR policies and procedures manual template (DOCX 216.86 KB) and adjust . Example for full-time hourly employees (37 ½ hours/week): Working three ten-hour days and one 7 ½ hour day. Email is an acceptable way to apply and respond. Flexible working hours policy This Flexible Hours Company Policy template is ready to be tailored to your company's needs and should be considered a starting point for setting up your employment policies. It is our policy to encourage flexible working where it is practical and appropriate to do so. The number of U.S. workers who telecommute has risen 115 . Simply download the template in any of its available file formats such as Microsoft Word and Apple Pages. of the post which they hold jointly. In addition, the policy accounts for ad hoc situations that may warrant additional flexibility in staff employees' schedules or work locations. The official workweek for employee payroll begins at midnight on Sunday and ends at 11:59 p.m. Saturday. For example, for an employee working eight-hour days (plus a lunch hour), the employee is always at work during the core hours of 9 a.m. to 4 p.m. To make sure a flexible working option works well for your employee and your business, it's a good idea to: A flexible work arrangement can include changes that allows you more flexibility to balance work and home life. Steps to follow when responding to a request for flexible working arrangements . Core Period — the hours in a workday when all staff are needed, e.g., 9 a.m.to 11 a.m. and 1 p.m. to 3 p.m., when meetings are likely to be scheduled,customer contact is heaviest, etc. This Flexible Work Hours Policy is designed to provide members of the professional staff with reasonable flexibility in establishing their daily working hours so they are better able to balance the needs of family and work. . Flexible work can also be used to change: how work is done. The total hours of work are not usually affected by this arrangement. Explain the working arrangement you are seeking and whether you want it to be permanent or for a set period of time. Flexible working is a catch-all term for any way of working other than what was originally contracted, and can include requests to work from home, or to move to hybrid working. According to the Factories Act 1948, every adult (a person who has completed 18 years of age) cannot work for more than 48 hours a week and not more than 9 hours a day. Agree the time limit together. Job Sharing In a flextime agreement, an employee will work eight hour workdays, but the employee will have flexible hours — allowing them to adjust when they arrive and leave. This letter should therefore be sent to the employer by the employee. A flexible work policy sets out clear guidelines on how teams are expected to work, communicate and collaborate. Start with this template Please ask your attorney to review your finalized policy documents or Handbook. The FWH Policy 5.1 Full Time Equivalent Employees 5.1.1 The working day is: Standard working day 7 hrs 24 mins Standard working week 37 hours Accounting period 4 weeks (148 hours) Morning Bandwidth 0700 to 1000 Morning Core time 1000 to 1200 Policy brief & purpose Sample Work Hours . Contracts, hours and pay. The Flexible Working Arrangements is continuing to meet the needs of the employee. Flexible working practices include: Part-time working: work is generally considered part-time when employers are contracted to work anything less than full-time hours. A flextime schedule may be attractive to staff who need to start later in the day and finish in the evening. For the employer: This template letter can be used to confirm the availability of flexible working arrangements to employees, whether in a specific department or across the organisation. Employee details: [Your name] [Contact details] [Job title] Dear [insert manager's name] RE: Request for flexible working arrangements. STATUTORY REQUEST FOR FLEXIBLE WORK. My current working pattern is Monday to Thursday, 9am to 5 pm, with one hour's lunch per day (28h). In a flexible work arrangement, the employee works a consistent number of hours each day. Of course, policies will vary between companies and no two will look the same—but it helps to cover the following areas: Who can work remotely. Staff members may request flexible working arrangements for reasons such as to engage in part-time study, career development, phased retirement or for work-life balance. Certain jobs, because of their nature and/or operational requirements, cannot be subject . Compressed workweek These policies outline who can work from home, how they should go about doing the work, what is expected of them, how their work will be measured, what support is . For example, to travel outside the 'rush hour' for medical or other reasons. Constantly review and modify. At the end, you will immediately receive the document in Word and PDF formats. Remote working from abroad. The ordinary hours of work for a full-time professional Employee are 36 hours each week, not exceeding seven consecutive days. 'Flexible working' means altering the way you work. Free to download and use. Step 1: Know the rules . Cancellation of Flexible Work Arrangements nbnco reserves the right to cancel any Flexible Working Arrangement with an employee at any time Fair Work Act 2009. to request flexible working arrangements. Flex time is usually arranged in advance with the employee and employer or supervisor and a set range of start and finish times are established. how work is managed in the workplace to help employees and businesses. A flexible working schedule can be based on the number of hours, days, weeks depending on the request of the employee or the rules of the company. This policy provides guidance for creating flexibility for individual officers of administration and classified employee work arrangements and establishes structure for employees and their units to explore flexible work arrangements that meet the needs of both the employee and the university. . Use the form on the left to fill in the template. The three resources mentioned already are some of the best examples of well-designed telecommuting and flexible work policies. Dear (Name of the person), This letter is in response to the flexible working request and I would like to inform you that I cannot accept the request for flexible working hours because if we adopt such a policy then we will have to struggle to meet consumer demand . Some examples of flexible working arrangements include changes to: Generally, remote-work policies cover eligibility, working expectations, legal considerations and technology issues, but, during these extraordinary circumstances, flexibility is paramount. San Mateo County's In-Depth Telework and Flex-Schedules Toolkit. where an employee's contractual working hours are calculated as the total number of hours to be worked over the year, allowing flexible working patterns to be worked throughout the year . In keeping with wage and hour guidelines, an employee may not work . Flexible Work Schedule. Professional Employees will be allocated a work allocation that is manageable within these ordinary hours of work, and will not be required to work . Flexible working arrangements What are flexible working arrangements? Open door policy in the workplace. Decide the scope of the flexible work policy that works best in your case. As an employer, you are required to respond to a flexible work application in writing within one month of receiving the application. Download our flexible working patterns policy template here Peninsula provides sound HR advice and can help your business ensure all your policies are compliant, allowing you and your managers to spend time on more important aspects of the business. Flexible working policy template What to include in a flexible working policy, including how to handle flexible working requests. Request for flexible working arrangements template [Date] Private and confidential. Flexible working is a way of working that suits an employee's needs, for example having flexible start and finish times, or working from home. Example for full-time exempt employees (40 hours/week): Working four ten-hour days. It is best practice for workers to also set out the request in writing and so this letter should be sent to the business in the same manner. Staff are more productive and engaged. Any employee with 26 weeks of service with the same employer has the right to make a request to work flexibly. • Helps them balance work-life relation which is important to employees who are parents, have some health issues or have 2 jobs. Examples of kinds of flexible working that you can request include: reducing your hours to work part-time. Flexible work hours can assist state agencies in meeting commute trip reduction (CTR) goals because they can enable employees to take advantage of transit, carpools, and vanpools. are a carer (under the Carer Recognition Act 2010) have a disability. Here's a brief overview on what some winners are doing for summertime flextime: KPMG LLP USA offers a "Summer Weekend Jumpstart Program" that gives employees the opportunity to make 3:00 p.m . part-time; working within different time frames, e.g. • Flexible working hours gives employees the option of changing starting and ending times on a periodic, open-season basis as determined by management. Be dated with the day of when your request was made. The prescribed working hours are from 08.00 a.m. to 04.00 p.m. Download the hybrid working policy template. For employees: • Gives them more control over time off. Your request must: Be in writing. Provide a unified proposal procedure. As a manager, the 'right to request' means you have a legal obligation . I would like to request to work a flexible work arrangement that is different to my current working arrangement. Example of a flexible working policy ODT, 16 KB 7 pages "Flexible work" covers a wide range of arrangements outside the traditional working week., and can be tailored to suit each employee's needs. Any legal request made by an employee for flexible working must be made in writing. Previous Next Back to all templates Flexible Working Hours Policy Template This template provides a basic structure for your flexible working hours policy. For example, the employee may choose to start between 7:30 and 9:30 AM, and finish between 3:30 and 5:30 PM. 8. Product Details. There are threecomponents. how starting and ending work are managed. Flexible working in Ireland is still seen as a progressive option for businesses to pick. While all employees can ask for flexibility at work, certain employees have a legal right under the . I previously made a request under section 80F Employment Rights Act 1996 on 5 th May 2016. These hours will be a worker's normal hours of work unless otherwise agreed between him/her and the organisation. However, the employee's start and end time vary, within a specified range, around a fixed set of core hours. Contents: Working hours. Learn more about what a remote work policy is and how to create one. Whether you are looking for inspiration, want to use it across your own company, or choose to adapt it to suit your needs, this template is an excellent example of how you can implement hybrid working. However, it's seen as something of a major perk a business can offer to its staff. I would like my new working pattern to be Monday to . Have your name written on the request. International recruitment policy. One week an employee could work five 8-hour days, and the other week the employee could work four 8.75-hour days with the fifth day off on a Monday or a Friday. In most circumstances it should be addressed to the . The organisation's normal hours of work are from [9am] to [5pm] from [Monday] to [Friday], with [one hour] off for lunch each day. Flexible working hours is defined as any arrangement where the member of staff works full hours, although the pattern of hours worked may be varied to enable individuals to undertake family and other personal responsibilities. Organizations may decide to implement flexible work arrangements either because they see these as a means to help solve an existing problem such as high absenteeism, or simply because they recognize the strategic importance of helping staff balance their work and . Oregon Department of Energy's Telecommuting Policy Template. 1. Sample flexible working policy [This is a sample policy from Acas which employers should adapt to suit the particular circumstances of their organisation. New hire company policy. 2.2 There is no automatic right for employees to . We're . Parental leave company policy. . 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